The bottle lifecycle platform
A mobile app for iPad and iPhone that helps nightclubs digitally track every stored bottle from the moment a customer parks it until they collect it.
What is BottleBank?
BottleBank replaces paper logbooks, spreadsheets, and WhatsApp groups with a single, purpose-built app. Every bottle gets a serial number. Every action gets a timestamp. Every customer gets visibility. Think of it as a fintech platform that happens to serve nightlife.
The problem we solve
Paper logs get lost. Customers have zero visibility. There is no reminder system. Disputes have no proof. Staff turnover loses knowledge. There is zero data.
- Lost revenue from expired bottles nobody tracked
- Lost trust from disputes with no evidence
- Lost customers who never got a reminder to come back
Three steps. That is it.
BottleBank fits into your existing workflow. No complicated setup. No learning curve.
Park
Customer buys a bottle. Staff scans or selects the product, assigns a serial number, records the fill level, and snaps a photo. The bottle is now in the bank.
Track
Every touchpoint is logged. Level checks, location moves, extensions, transfers. WhatsApp reminders go out automatically 7 days before expiry.
Retrieve
Customer returns. Staff finds the bottle in under 10 seconds using serial number or name search. Confirm, serve, done.
Everything bottle service needs
Purpose-built for nightlife. Not a generic inventory tool with bottle features bolted on.
Serial numbers
Every bottle gets a unique identifier. No more guessing which Hennessy belongs to which customer.
BB-2026-0042Visual level tracking
Record fill levels with bottle images and photo verification. Proof of exactly what was stored and when.
WhatsApp reminders
Automated messages sent 7 days before a bottle expires. Brings VIPs back without any staff effort.
VIP membership tiers
Configurable expiry windows by tier. Non-member 14 days, Standard 30 days, VIP 90 days. You set the rules.
Customer status page
Customers check their bottles via a web link. No app download required. Reduces inquiries and builds trust.
Full audit trail
Timestamps and who-did-what for every action. Park, extend, transfer, retrieve. Complete accountability.
Color-coded storage locations
Assign bottles to named, color-coded zones. Staff find any bottle in under 10 seconds, even on a busy night.
49+ pre-loaded products
Hennessy, Macallan, Grey Goose, and more. Pre-loaded catalog with images. Add custom products in seconds.
Full bottle lifecycle
Eight statuses, three actions, and a nightly auto-expiry engine that runs while you sleep.
Extend
Push the expiry date forward. Configurable rules per VIP tier.
Transfer
Move a bottle from one customer to another. Full audit trail maintained.
Level Check
Record a visual fill level update with photo proof.
The nightly auto-expiry engine processes every bottle in the system. Bottles past their expiry window are flagged automatically. WhatsApp reminders fire 7 days before, giving customers time to act.
Security and audit trail
Every action in BottleBank is logged with a timestamp and the staff member who performed it. Park, extend, transfer, level check, retrieve. The full history is always available.
- Role-based access control (bar staff, door staff, manager, admin)
- Row-level database security
- Encrypted connections
- Full action history with timestamps
- Photo verification for fill levels
How BottleBank compares
Purpose-built versus makeshift solutions.
| Feature | Paper | Excel | POS | BottleBank |
|---|---|---|---|---|
| Serial numbers per bottle | ||||
| Visual level tracking with photos | ||||
| WhatsApp reminders before expiry | ||||
| Customer status page (no app required) | ||||
| Full audit trail with timestamps | Partial | Partial | ||
| VIP tiers with configurable expiry | ||||
| Find any bottle in under 10 seconds | ||||
| Survives staff turnover | Partial | |||
| Purpose-built for nightlife |
See it in action
Book a demo and we will walk you through the entire bottle lifecycle.